What Was the Event?
The Successful Women Awards 2024 was hosted at The Grand Ballroom in Vancouver, celebrating the leadership and achievements of exceptional women across Canada. The event brought together guests both in-person and online for a night of celebration, connection, and inspiration.
The Challenge
The client needed an AV team that could handle a hybrid event with smooth execution. Their goals included:
• Live streaming the gala to Facebook and Instagram.
• Providing professional lighting, video, and audio for interviews.
• Broadcasting visuals and sponsor content to projectors.
• Capturing dynamic footage using mobile cameras.
• Ensuring flawless sound and background music.
They wanted a reliable, professional team that could handle everything — before, during, and after the event.
Our Solution: What StreamCity.ca Delivered
✅ 1. Hybrid Live Streaming
We streamed the entire event live to Facebook and Instagram, helping the client engage a broader, virtual audience in real time.
✅ 2. Wireless Steady Cam Coverage
Our mobile camera crew captured dynamic, cinematic shots of guests, interviews, and award moments — without being intrusive.
✅ 3. Mix-Zone Interview Setup
We created a dedicated interview area equipped with:
• Soft lighting
• Wireless lapel microphones
• High-definition cameras
This setup made interviews look clean, professional, and brand-worthy.
✅ 4. In-Venue Projection
All sponsor visuals, award titles, and live camera feeds were projected onto venue screens. This kept guests engaged and sponsors visible throughout the event.
✅ 5. Pro Audio Integration
We provided:
• Wireless microphones for speakers
• Music cues and transitions
• Audio routing that integrated both live and livestream sound
Everything ran smoothly thanks to our on-site sound engineer.
✅ 6. Break-Time Music Licensing
For the livestream audience, we used licensed background music during breaks to maintain a high-quality experience.
✅ 7. Experienced Technicians
Our technicians handled setup, monitoring, and breakdown so the client could focus on their event, not the tech.
The Outcome: A Successful Hybrid Gala
• Expanded Reach
Virtual attendees joined from across Canada via livestream, significantly increasing audience engagement.
• Professional Coverage
Every angle was covered — from stage moments to audience reactions and sponsor branding.
• Sponsor Visibility
Sponsor logos and visuals were featured prominently on the livestream and venue screens.
• Post-Event Recording
The client received a full recording of the gala for future promotional use and legacy documentation.
Q&A: Common Questions About Hybrid Event Production
❓ What’s the biggest challenge in hybrid events?
Synchronizing in-person AV and online broadcast is key. Having one team manage both ensures consistency.
❓ Can livestreaming boost attendance or engagement?
Absolutely. Many attendees engage online, and recorded content can be repurposed for months. At StreamCity.ca, we tailor our efforts to each client and every event.
❓ Do I need special equipment for interviews or projections?
Yes. You’ll need lighting, cameras, microphones, and software/hardware for signal routing. We provide all of that in-house.
Conclusion: Why This Case Study Matters
This project shows what’s possible when expert AV production meets thoughtful event planning. Whether your event is in-person, virtual, or hybrid, StreamCity.ca is ready to help you reach and impress your audience.
Let’s Talk About Your Event
Planning a gala, conference, or corporate event in Vancouver, or across the Lower Mainland?
Contact Us to see how we can support your production needs: https://www.streamcity.ca/form/
