Inclusive Event Production in Vancouver
On September 19, 2025, StreamCity supported the UNTAPPED Workplace Inclusion Awards, hosted by the Open Door Group at the JW Marriott Parq Vancouver. This annual event celebrates employers and leaders who champion accessibility and workplace inclusion across British Columbia.
Our role was to ensure the event could be experienced clearly and inclusively, both in the room and online.
The Challenge
The client needed a professional, accessible livestream that honored the spirit of the awards. This meant balancing:
• Multi-camera event coverage
• Picture-in-picture ASL interpretation
• Auto-generated captions on Facebook Live
• Clean, reliable in-room feeds to projectors
The challenge was ensuring every voice and message reached both live attendees and remote viewers without technical disruption.
Our Response
StreamCity provided a five-camera setup, including one camera dedicated solely to the ASL interpreter. We coordinated with the client and venue team to deliver a seamless experience.
Pre-Event Planning
• Venue Walkthrough: Completed earlier in the week to confirm load-in logistics, networking, and AV integration points
• Day-Before Setup: Early access ensured all camera positions, projector feeds, and livestream workflows were tested and secured
On-Site Execution
• Multi-Camera Coverage: Five-camera shoot capturing wide shots, audience reactions, and close-ups of speakers
• ASL Accessibility: Dedicated ASL camera overlayed as picture-in-picture on the livestream and projector screens
• Presentation Playback: Integrated PowerPoint presentations and videos into the program feed, synced for both room and stream
• Facebook Live Stream: Delivered the full event with auto-generated captions enabled
Post-Event Deliverable
Full Recording: A complete event recording provided to the client for archival and future communications
Results
• Inclusive Livestream: Audiences watching online saw ASL interpretation and captions alongside the program.
• Seamless In-Room Experience: Projector feeds displayed the same program mix, ensuring accessibility for all attendees.
• Positive Client Feedback: The Open Door Group commended the clarity, professionalism, and attention to accessibility.
• Archival Value: Recording provided lasting documentation for future organizational use.
Key Takeaways
• Accessibility isn’t optional—it’s foundational.
• Planning ahead (walkthrough + day-before setup) ensures confidence on event day.
• Multi-camera coverage adds professionalism while supporting inclusion.
FAQ
Did the livestream include accessibility features?
Yes. The stream featured a dedicated ASL camera in picture-in-picture format and auto-generated captions on Facebook Live.
Were there remote speakers?
No. This event was fully in-person, streamed publicly on Facebook Live.
Do you provide recordings afterward?
Yes. A full event recording was delivered to the organizers.
Can you integrate presentations and videos?
Yes. We integrated embedded media directly into the program for a smooth experience both in-room and online.
About StreamCity
We help organizations deliver inclusive, professional live events with dependable audio, video, and streaming support. From multi-camera coverage to ASL integration, we ensure every audience feels included.
Planning your next live or hybrid event?
Let our AV team handle the production while you focus on your message.
👉 Click here to explore our professional AV and live streaming services.
