What Is an AV Walkthrough?
An AV walkthrough is a pre-event site visit where our production team comes to the venue and:
• Reviews the floor plan.
• Confirms camera and mic placements.
• Checks lighting conditions and power access.
• Tests internet connectivity (for livestreaming).
• Coordinates with the venue’s tech team (if applicable).
• Flags anything that might become a problem.
It’s like a dress rehearsal — but for your tech infrastructure.
Why a Walkthrough Saves Time, Stress, and Budget
Here’s what it helps us (and you) avoid:
❌ Avoid: Last-minute surprises
• No internet in the ballroom.
• Only one working outlet near the stage.
• Mic feedback because of speaker placement.
✅ Gain: A solid game plan
• Clear cable runs.
• Smooth load-in/load-out.
• Optimized camera angles.
• Proper lighting setups.
• Audio sync with projectors or livestream.
What We Look for During the Walkthrough
Here’s a checklist of what we assess — so you don’t have to worry about it:
• Tech Table Location — Where we set up our main switcher, monitors, and power.
• Power Access — Are there enough outlets? Do we need distribution boxes?
• Internet Speed & Access — Can we plug in directly? Is the Wi-Fi stable enough for backup?
• Mic & Audio Sources — What’s in-house vs. what do we bring? Any band or DJ to coordinate with?
• Camera Positions — Sightlines, cable runs, and stage coverage.
• Projection Needs — What screens are being used? What’s feeding into them?
• Load-in Timing — Can we access the venue early enough to test everything?
• Storage & Staging — Where can gear be safely stored during the event?
• Parking & Access Points — Especially critical for heavy load-ins.
It’s Also a Chance to Sync With Everyone
Most events involve more than one vendor:
• Venue staff.
• A/V team.
• Event planners.
• Performers or speakers.
• Streaming platforms.
During the walkthrough, we connect with everyone to make sure:
• Expectations are clear.
• Everyone’s on the same page.
• No one’s stepping on each other’s cables (literally).
Real-World Example: Successful Women Canada Awards
Before this gala, we did a full walkthrough to map out:
• 5 camera placements.
• Projector screen feed.
• Interview station in the mix zone.
• Power distribution (including outdoor uplighting).
• Wireless audio coverage.
• Internet access for streaming to three platforms.
• Load-in at 6 a.m., with a full setup completed before 2 p.m.
By knowing the space inside and out, we delivered a clean, multi-platform stream with live visuals in the room and minimal day-of adjustments.
FAQs
How long does a walkthrough take?
Usually 30–60 minutes depending on the complexity of the event.
What if the venue’s in another city?
We’ll coordinate virtually or arrive a day early for in-person setup.
Can’t this all be handled day-of?
It can, but it shouldn’t. A walkthrough gives us time to solve problems before they cost you time or budget.
Final Takeaway
A walkthrough might seem like a small detail — but it can make or break your event.
At StreamCity.ca, we treat it as a non-negotiable step because it lets us deliver what we promise: a smooth, professional, broadcast-ready event that makes your job easier — not harder.
Want us to take a look at your venue? Let’s book a walkthrough: https://streamcity.ca/form
