Client: Black Entrepreneurs and Businesses of Canada Society (BEBC)
Location: Roundhouse Community Centre, Vancouver, BC
Date: May 17, 2025
Event Type: Pitch Competition, Networking, Awards Ceremony
Service Focus: Livestream Production, On-Site AV Support, Media Management
Helping Share Big Ideas: AV and Livestream Support Built for Real-Time Moments
When BEBC reached out about livestreaming their Black Pitch Competition, we understood what was at stake. This wasn’t just another event — it was about spotlighting Black Entrepreneurs, their stories, and their visions for the future. With over 20 years in AV and event production, we approached the day with one clear goal: help deliver their program smoothly and professionally, without distractions.
Event Overview
• Pitch Competition: Held in the Roundhouse Theatre, with nine presenters sharing innovative business ideas
• Networking + Awards Ceremony: A second stage in the exhibition hall hosted the dinner and awards portion of the evening
Each pitch followed a clear structure:
5 minutes to present
5 minutes for live Q&A with a panel of judges
The Challenge
This event had multiple moving parts:
• Two separate venue spaces running different program segments
• Time-sensitive transitions between presenters and media
• A need to blend in-person energy with an engaging livestream experience for online viewers
Our Approach
To make this work, we focused on clear communication, solid prep, and flexibility on the day of.
• Pre-Event Setup
We set up the day before to test all systems, confirm slide and video playback, run cables, and ensure the countdown clock and screen feeds were working correctly.
• Livestream + Media Management
We handled the full livestream production for the online audience, managing:
Multi-camera setup with a dedicated wireless operator for dynamic coverage
Clean media playback of presenter slides and embedded videos
Audio capture tailored for the livestream (separate from house audio)
• Presenter Support
A clear countdown clock was placed stage-side for each pitch and Q&A. This gave presenters a visible timer while helping maintain flow for the in-person and livestream audience.
• Dual-Space Coordination
Two technical setups ran in parallel — one in the theatre, one in the exhibition hall. Our team coordinated closely with the venue’s in-house AV crew, ensuring a smooth handoff between program segments and making sure what happened in the room also came through clearly online.
What Made This Event Work
✔️ On-site prep: Arriving early and setting up the day before removed surprises
✔️ Livestream-first approach: We built the tech plan around how it would look and sound to the online audience
✔️ Real-time media control: Smooth transitions between slides, pre-recorded videos, and live moments
✔️ Clear timing tools: Countdown clocks kept presenters on track without pressure
✔️ Strong collaboration: Our team worked side-by-side with in-house techs to deliver a seamless experience
Why It Matters
For BEBC and the entrepreneurs pitching that day, this wasn’t just about production. It was about visibility, opportunity, and being seen. We’re proud to have helped support that moment.
If you're planning a pitch event, award show, or hybrid gathering that needs more than just a camera setup — let's talk.
Click here to learn more about our event livestreaming services.
